FAQ: Why is this Student Visible in Student Success?

Which students are included in Student Success data?

The Student Success system summarizes data for more students than just those enrolled in regular classes in a traditional school building. Several factors drive what makes a student visible in the Student Success system. 

First, to be included in the summary (HI) reports the student has to be currently enrolled in a valid grade and building in the district. What might be surprising to some users is that school enrollment includes students with home school and dual enrolled status that receive a variety of services from the school district. These students may not receive any academic instruction, but are still included because they generate state funds for the district’s educational program. 

Second, students are included on the student list and individual views based on user roles and class schedules. Building and District users see all students enrolled in the building, while classroom users only see students who are scheduled to one or more classes with the teacher.

How can I tell if a student should be in Student Success?

The question remains whether the student’s presence is correct or not. Enrollment is governed by the student’s enrollment or entry codes set in the district’s Student Information System. These codes are driven by State reporting requirements. See below for a table showing all of the valid entry (enrollment) codes. If the correct enrollment code is entered in the SIS, the student will be included in reports.

Public and Consortium School Codes

Code	Description
1	Enrolled
2	Open Enrolled In
3	Tuitioned In Parent Paid
4	Tuitioned In District Paid
5	Whole Grade Sharing In
6	CPI Dual Enrolled
7	CPI Home School Assistance (HSAP)
9	CPI Dual Enrolled and CPI Home School Assistance
10	Tuitioned In NonResident Out-of-State (Public and Non-public)
11	Foreign Exchange Student (Public and Non-public)
12	Open Enrolled In and CPI Dual Enrolled
13	Open Enrolled In and CPI Home School Assistance
14	Open Enrolled In and CPI Dual Enrolled and CPI Home School Assistance
15	Tuition In State Paid
16	Public school student enrolled in another district but taking courses or receiving services on a part-time basis within the district (included due to consortiums)
19	Foreign Student on Visa (Public and Non-public)
21	Tuition In and CPI Dual Enrolled
27	Whole Grade Sharing In and CPI Dual Enrolled
28	Whole Grade Sharing In and CPI Home School Assistance
29	Whole Grade Sharing In and CPI Dual Enrolled and CPI Home School Assistance

Private School Codes

Code	Description
10	Tuition In Non-Resident Out-of-State (Public and Non-public)
11	Foreign Exchange Student (Public and Non-public)
19	Foreign Student on Visa (Public and Non-public)
81	Enrolled in Nonpublic School

Why are students visible in Student Success but not FastBridge?

The roster files loaded into FastBridge are based on school enrollment and student schedule data, whereas Student Success uses school enrollments (for HI reports and building level lists). Different criteria means a student may be in one system but not the other.

This student doesn’t receive services from our district and shouldn’t be included, how do I remove them?

• Confirm the student’s school enrollment entry code in your student information system. 
• If the student’s school enrollment entry code is listed in the chart above, they will (and should) populate into Student Success. If the student’s current entry code is incorrect, update accordingly in your SIS and the change should be made during the nightly updates.
• If a student is visible in Student Success but does not have one of the enrollment entry codes listed above or the code has been changed but the student remains, email [e-mail] with student’s name and specific details for assistance. 

Why are homeschool/HSAP and dual-enrolled students visible in Student Success?

The presence of HSAP and Dual enrolled students might initially lead to some confusion and frustration because many of these additional students do not receive literacy instruction from a classroom teacher. They are included in the system in part because of ELI requirements, which provide for an early warning system and opportunity for literacy support for all students generating state funds. The district shares some responsibility for the education of the student with the parents. And, in some situations, the shared programming may include instruction related to literacy.

I’ve confirmed the student should be included. What next? 

Offering screening and supports:

Homeschool/HSAP and dual-enrolled (homeschool) students - Building relationships and communication is encouraged. This means that you should consider whether sending a letter home once per year letting parents know of the available screening and literacy resources is sufficient, or if more intentional outreach may be desirable. 

Dual-enrolled (to another public or private school) students - as ELI requirements apply to these students and they will also be included in your HI reports, you will want to reach out and collaborate with the other school to ensure the student is screened and receives the appropriate supports at one location or the other.

The homeschool/HSAP parents said yes, how do I screen the student?

As this just pertains to homeschool HSAP or dual-enrolled students, the students will already be present in your student information system. For districts with FastBridge literacy default assessments, the student will be added into Fastbridge if they’re scheduled into at least one course with a teacher in a valid building. For populations that do not allow the use of technology, administering the assessment using paper-pencil method (CBM-R and earlyReading) and entering the data later is appropriate. If you have any questions about getting the student into Fastbridge or a unique situation, submit a support ticket in Fastbridge or email [e-mail].