When you share a group, the person you shared it with will only be able to see the students that they already have access to if they looked on the Students tab. Sharing a group will not provide access to a student that isn’t already visible to the staff member in Student Success. I.e. a classroom user will only see the students that are scheduled into a course with them in your student information system. A building user will only see students in their building.
How to Share a Group
- Go to the Groups tab
- Click on the group to share
- Click Share button
- Select the staff you want to share the group with by clicking the checkbox next to the name
- Add a note, if desired
- Click Share
- A notification email will be sent to the selected staff members about the availability of the group. No individual student data will be included in the email.
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You can also share a smart group without saving the group for yourself
- Go to the Students tab
- Select desired demographic filters
- Click the Share button on the upper right corner of graph
- Select person to share group with from the drop down list
- A notification email will be sent to the selected staff members about the availability of the group. No individual student data will be included in the email.
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Why isn’t a teacher listed on the ‘Share This Group’ page?
The person you want to share the group with must meet the following minimum requirements:
- Must have access to at least one of the students in the group
- Must have accessed Student Success via EdPortal at least once
- Overnight refresh must run after teacher logged in
How do I unshare a group?
- On the Groups tab, select the group
- Click the Share button
- At the top, it will say ‘This group is shared with…” click Show Details next to that sentence
- Click the X next to the user to remove
